Document Solutions

Document Scanning

Opus Solutions’ expertise organizing and scanning files guarantees a seamless transition from paper to an electronic format.

We fully understand the regulations surrounding the healthcare, legal, financial and insurance industries and will guide you through complete compliance so you can start taking advantage of all the opportunities an electronic office provides. Our process includes:

  • Consultation to determine most cost-effective, innovative course of action
  • Backfile conversion with state of-the-art, industry-compliant equipment
  • Seamlessly convert to an electronic office
  • Reduce or repurpose office space currently used to store files
  • Scan all or part of your archive with our custom solutions
  • On-site scanning and organization
  • Secure document destruction

Document Retrieval

You might be wondering about the logistics of getting all of your files, boxes, charts and x-rays to us so that we can scan or store them.  This is the last thing we want you to worry about.  Literally.  So, we come to you!  We can scan onsite, or we can pack and securely ship your documents to our facility.  We even clean up after we are done packing.  We work. You relax.

Cloud Storage

One of the questions we field the most is, “What should we do with our data?”  There are a few possible answers, that may depend on your retention policy.  One of the options is to safely store your data in our own proprietary cloud storage solution, OpusConnect, where you will always have access.  Another option is to migrate your data into your new system.  No worries, we do that too.

Physical Storage

So, let’s say you want your most recent files scanned and imported, but you don’t want to scan older records. No problem!  We will take your older documents, organize them, create a manifest, and store them in our secure facility.  If you need one of them, all you have to do is ask.  We can also manage your retention policy to ensure you are always in compliance.

Need scanning?

Need storage?

 

Need data migration?

We have clients.

  • "End to end solutions"

    "End to end solutions"

    "Opus Solutions helped update, organize, and archive all of my records.  They took care of everything from packing and organizing my documents, to scanning and importing my current files, to storing my archived files.  I would not have been able to complete my project without them."

    -Hospital Administrator
  • "document solutions"

    "document solutions"

    "I knew I needed a new solutions for managing my file system.  I had older files in a different document management system than my current files, and had a storage closet full of even MORE files.  Opus Solutions created a plan, migrated all of my files into one system, and stored the rest!"

    -Office Administrator
  • "X-ray digitization"

    "X-ray digitization"

    "We really didn't know what to do with our x-ray films.  They took up so much space, but we had to keep them to remain in compliance.  We had some of our files in an archival system, but it was difficult to access them.  Opus Solutions introduced us to OpusConnect, which was their personal, easy-to-use, archival system.  And, they digitized our x-rays and imported them to our current EMR.  We love working with them!"

    - Medical Records Manager
  • "Records by Request"

    "Records by Request"

    "I had tried a few other companies that dealt with archived records.  Every time I needed a file, these companies would pull my files from their storage space, overnight it to my offices, and then my office administrator had to scan the files in.  HOWEVER, Opus Solutions offers a FAR SUPERIOR option.  They store my files at their facility, and when I need one, they just pull it and scan it DIRECTLY into my system!  It's called Records By Request, and it is fantastic, fast and easy."

    -Chiropractor
  • "More than we could have ever expected"

    "More than we could have ever expected"

    "We thought that Opus Solutions only worked with medical offices, so we were happily surprised when we found out they work with ALL industries.  We are an architecture firm, and we have x-rays and files onsite.  Well, we USED TO have them onsite.  Opus took care of all of our files making them accessible at any time.  They also digitized our x-ray films!"

    -Architecture Firm CEO
  • "Truly unique in their industry"

    "Truly unique in their industry"

    "Opus Solutions is literally the only company I would ever work with regarding my firm's document management.  They created a completely customized plan that meets all of the needs of my rapidly growing firm.  They have the ability to think outside the box, and recommend solutions that I didn't even know existed.  They are far and above the BEST document solutions company I have ever encountered and I recommend them to all of my business contacts."

    - Partner Law Firm
  • "Highly recommend Opus Solutions"

    "Highly recommend Opus Solutions"

    "We recommend Opus Solutions every single chance we get.  Their solutions are miles better than anything we've ever encountered with their competitors.  We are Opus Solutions clients for life!"

    -High School Administrator
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